Can Digital help Reduce Waste in Your Tiered Meeting Process?

Visual Management Boards

Teams often gather on a daily basis for their daily huddle or Tiered Meeting at these boards

Visual Management boards are visual tools to communicate key information in a clear and easy to understand way in manufacturing.

They often show KPIs, Action Trackers, CI Activities and Daily Schedules.

The Challenges:

• Data Accuracy & Timeliness: Issues with the accuracy and timeliness of data.
• Time & Effort: Significant time and effort required to update the board.
• Standardisation Issues: Problems with standardizing the process.
• Visibility & Access: Limited visibility and access to the board.
• Hybrid & Remote Teams: Different shifts update and interpret the board differently.
• Manual Updates: Teams must physically update the metrics, leading to waste of skilled resources on non-value-add tasks and human error.
• Historical Data Tracking: Difficulty in tracking historical data and trending manually.

Effective Tiered Meetings – The Challenges:

• Maintaining Engagement: Challenges in keeping participants engaged.
• Data Quality & Relevance: Metrics not updated in time, tracking too many KPIs, and lack of clear visualization.
• Problem Solving Effectiveness: Issues not being solved effectively, lack of structured action tracking, and poor escalation to higher tiers.
• Cross-Tier Communication: Disconnect between tiers and delayed response from leadership.
• Balancing Standardisation & Adaptability: Challenges in balancing new digital tools with established routines.

Can Digital Play a Role?

Reducing Waste in Your Tiered Meeting Process:

• Transportation: Reducing the need for printing and moving documents.
• Inventory: Avoiding duplicate data for tiered meetings.
• Motion: Minimizing switching between multiple systems to get data.
• Waiting: Reducing waiting time for information from colleagues.
• Over Processing: Avoiding excessive data entry and copy-pasting.
• Over Production: Preventing the generation of unnecessary metrics and reports.
• Defects: Ensuring data accuracy and consistency.
•  Skills: Utilizing highly skilled people for value-add tasks instead of manual entry.

Digital – Helping Eliminate Waste:

•  Automatic Collection & Collating of Information: Ensuring timely and improved accuracy with one version of the truth.
• Bowler Reports, Tier Roll Ups: Supporting remote attendance and effective meetings.

As part of our OpExWorks platform, we have a customisable App for collating and displaying KPIs with Drill Downs based on the QDCI+ model. It also has a built in Action Tracker with automated notifications to support escalations and cross function communication. This helps address many of the wastes in the preparation, running and actioning of Tiered meetings, while also supporting the essential interactions that should take place at the daily meeting.

👉 See it in action – Watch our 2-minute explainer video to discover how our Tiered Meeting App transforms daily huddles.

Contact Us

Contact Dataworks for additional information on licensing, training and grant funding. Email: info@dataworks.ie

To stay up to date with Dataworks Limited news and events, connect with us via the links below: